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Hints and Tips

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General Writing Principles

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Top 50 Misspelled Words

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Online Help Basics

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Top 10 Editing Basics

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Print Preparation Basics

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Writing Subheads, Captions, and Closings

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Commonly Confused Words

Print Preparation Basics

These hints will help eliminate unwanted surprises when reproducing reports and manuals. Today, much of the checking can be done on-screen. Make sure

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All pages are there and are in the correct order.

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Pages have page numbers.

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Front matter (table of contents, acknowledgments, executive summary, inside front cover).

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Page numbers in the table of contents. For tables that have been generated electronically, spot checking is usually sufficient.

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All headers and footers.

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The beginning of each chapter. Verify that it starts on the correct page.

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That all headings are consistent in style from chapter to chapter.

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Appendices for correct order and style.

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If the document will have two-sided pages, verify that the pagination is correct. In general, odd pages are on the right-hand side.

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If the document will have two-sided pages, some pages may be blank on the back side—typically in the front matter or at the end of a chapter. If a page is to be left blank, make sure you communicate this to your printer.

And if time permits,

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Check that all phone numbers, addresses, web addresses and cross-references are correct and that names are spelled correctly.

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Read the entire document, word-for-word. Check for misspellings, incorrect grammar, inconsistent terminology, and inconsistent capitalization.

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