Print Preparation Basics
These hints will help eliminate unwanted surprises when reproducing reports
and manuals. Today, much of the checking can be done on-screen. Make sure
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All pages are there and are in the correct order.
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Pages have page numbers.
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Front matter (table of contents, acknowledgments, executive
summary, inside front cover).
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Page numbers in the table of contents. For tables that have been
generated electronically, spot checking is usually sufficient.
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All headers and footers.
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The beginning of each chapter. Verify that it starts on the correct
page.
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That all headings are consistent in style from chapter to
chapter.
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Appendices for correct order and style.
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If the document will have two-sided pages, verify that the pagination is
correct. In general, odd pages are on the right-hand side.
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If the document will have two-sided pages, some pages may be blank on the
back side—typically in the front matter or at the end of a chapter. If a page is to be
left blank, make sure you communicate this to
your printer.
And if time permits,
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Check that all phone numbers, addresses, web addresses and
cross-references are correct and that names are spelled correctly.
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Read the entire document, word-for-word. Check for misspellings, incorrect
grammar, inconsistent terminology, and inconsistent capitalization.
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